3 Weeks Prior

Send invitations to your guests

Place floral order (optional)

Order the acrylic horseshoe party favors

Secure rental of any tables or chairs needed for your celebration. We paired white Chiavarri chairs with a custom derby themed fabric print from Spoonflower

Order linens and napkins – we loved the mix of the “Run for the Roses” and a classic blue and white seersucker from Spoonflower and Roostery

2 Weeks Prior

Do an inventory of serving ware that you own and purchase anything you might still need, such as mint julep cups and a mix of silver, gold, and white platters

1 Week Prior

Make DIY garland bunting for mint julep bar backdrop (see Prep Section)

2 Days Prior

Shop for grocery items

1 Day Prior

Lay out the serving dishes on the appetizer table to map out where the food items will be placed the day of the party

Set out the dishes, glasses, flatware, platters and linens that will be used to set the table

Day Of

Pick up the florals

Make DIY rose drink stirrers (see Prep Section)

Prep appetizers and keep chilled / warm until guests arrive

Set the food table and table(s) where guests will sit

Set out items for the mint julep bar for guests to serve themselves

Set out the food and desserts about 30 minutes before the guests arrive!